Accommodation

Several categories of accommodation have been reserved for conference delegates:

Hotel

• Single (SGL): a single occupancy room with one bed
• Double (DBL): a double occupancy room with one bed
• Twin (TWN): a double occupancy room with two beds
• Triple (TRP): a triple occupancy room with three beds

Apartment

• 2 bedroom apartment: Either 1 double and 2 single beds or 2 double beds

Please note: Bedding configurations are subject to hotel availability.

Star rating	Distance to conference venue	Hotel	Room type	Rate per room per night	Bed & Breakfast rate SGL inclusive of GST	Bed & Breakfast rate DBL/TWN inclusive of GST	Reward program
4.5	3 minute walk	Novotel Sydney on Darling Harbour	Harbour View Room SGL\DBL\TWN	$239.00	$259.00	$279.00	A Club
			Pyrmont View Room SGL\DBL\TWN	$209.00	$229.00	$249.00
4.5	2 minute walk	Oaks Goldsborough	Two Bedroom Apartment	$330.00	N/A	N/A	N/A
			Studio Room SGL\DBL\TWN	$200.00	N/A	N/A
3.5	5 minute walk	Ibis Hotel on Darling Harbour	Harbour View SGL\DBL\TWN Twin Rooms fully booked.	$164.00	$179.00	$194.00	A Club
			Pyrmont View Room SGL\DBL\TWN Twin Room booked 10th September. Single/double fully booked.	$134.00	$149.00	$164.00
3.5	10 – 15 minute walk or 5-10 minutes by Light Rail	Metro Hotel Sydney Central - including a light rail ticket	Superior Room TRP including 3 light rail passes	$185.00	N/A	$230.00	N/A
			Superior Room DBL\TWN including 2 light rail passes	$140.00	N/A	$170.00
			Superior Room SGL including 1 light rail pass	$135.00	$165.00	N/A

Please note: 

• Click on hotel names to view hotel photos and fact sheets
• The above rates include the Australian Goods and Services Tax (GST)
• Rates may increase without notice due to changes in government charges, taxes or levies
• Room only rates do not include breakfast
• Bed and breakfast rates include full buffet breakfast
• Bed and breakfast rates at the Metro Hotel Sydney Central for a triple room include three breakfasts
• Room rates at the Metro Central Sydney Hotel include light rail passes for travel to and from the Convention Centre
• Deposit must be paid or credit card details given at time of booking to guarantee reservation.

Accommodation map

Click here for Google Map of Accommodation

Group bookings / non-listed hotels

If your organisation would like to make a group booking or place accommodation at hotels not listed in this brochure, the conference managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice.  With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently. 

E-mail:  equity2009@arinex.com.au    
Phone: +61 2 9265 0700
Fax:      +61 2 9267 5443

Rates and reward programs

Accommodation held by the conference managers has been secured at highly competitive rates for conference delegates. In addition, delegates who are members of the listed reward programs can earn points by staying at the corresponding hotel. Members should provide their membership card to reception when checking into the hotel.

Deposit

Rooms are being held by the conference managers on behalf of the delegates until 7 August 2009. All hotel accommodation bookings must be accompanied by a minimum one night's room rate or credit card details in order to secure a reservation.

The conference managers will accept accommodation deposits (including cheque payments) up until 7 August 2009 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check-out.

Please note hotels do not accept cheque payments – only cash, Eftpos or credit card payments will be accepted by the hotel.

Late bookings can be made through the conference managers after 7 August 2009 but are subject to availability and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How to book accommodation

To book, complete either the online registration form or the downloadable registration form. The conference managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of booking

Any change to a reservation must be notified to the conference managers and not directly to the hotel. Please note that any changes should be made to the conference managers by 24 August 2009. Cancellations must be made in writing.

Late arrivals

Please indicate on your registration form or notify the conference managers in writing if you will arrive at your hotel after 1800 hours, failure to do so may mean that your room will be released.

Check-in and check-out times

For most hotels, check-in time is 1500 hours and check-out time is 1000 hours.  Should you wish to guarantee check-in before 1500 hours you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night. These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form.

Hotel check-in procedures

As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking. 

The hotel will hold your credit card details, until point of check-out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out. Please note the daily incidental charge may vary across the listed hotels.

Accommodation refunds

The deposit is non-refundable at 7 August 2009 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing to the conference managers.

 

 

Address for correspondence

• Equity 2009 Conference Managers
• GPO Box 128, Sydney NSW 2001 Australia
• Ph: 61 2 9265 0700
• Fax: 61 2 9267 5443
• Email: equity2009@arinex.com.au

Call for abstracts!

Abstract submissions now open!

Click here for more information!

Timetable and deadlines

• Abstract submission opens: 22 April 2009
• Registration open: 25 May 2009
• Abstract submission due: Closed
• Abstract notification: 26 June 2009
• Early registration deadline: 15 July 2009
• Presenter registration deadline: 15 July 2009
• Accommodation: 7 August 2009
• Conference opens: 10 September 2009
• Conference closes: 11 September 2009

Sponsors

The Organising Committee for The 4th Biennial Equity Conference 2009 innovate-educate-celebrate hosted by NSW Priority Schools Programs acknowledges with gratitude the generous support received from the following sponsors:

Principal Sponsor

Major Sponsor - Silver Level

Host

Hosted by NSW Priority Schools Programs, NSW Department of Education and Training

Conference Managers

arinex pty limited
ABN 28 000 386 676

arinex pty limited has been appointed as the official PCO (Professional Conference Organiser). arinex is the largest total service provider for conferences, events, business travel and exhibitions in Australia. They are the only Australian partner of INCON, an exclusive international network of the world’s top conference organisers and event managers. They are ideally placed to combine international know how and local expertise to this Conference and look forward to working with the Australian Health Insurance Association and all its members to produce one of the best Conferences in its history.